Why KDS and As-Is / To-Be Documents Are Critical for SAP PM / EAM Success

In SAP PM / EAM projects, systems don’t fail unclear requirements do.


That’s where KDS (Key Design Specifications) and As-Is / To-Be documentation make the difference.

As-Is defines today’s reality
• Current maintenance processes
• Pain points and workarounds
• Data and control gaps

To-Be defines the future state
• Standardized, optimized processes
• Clear roles and system behavior
• Automation and KPI alignment

KDS bridges business and system
• Converts To-Be processes into SAP configuration logic
• Aligns business, IT, and implementation teams
• Prevents scope creep and rework

Project lesson learned:
Weak As-Is / To-Be and KDS lead to misaligned configuration, user dissatisfaction, and costly post–go-live fixes.

Strong documentation = strong SAP PM / EAM delivery.

KDS documents are critical in SAP PM/EAM because they ensure accurate process mapping, data integrity, and alignment between current operations and future goals—without them, implementations risk inefficiency, miscommunication, and costly rework.

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