IDoc - #IDOCSetup

 Steps involved in IDoc set-up 

Setting up Inbound/outbound IDocs for system interfaces between systems can reduce the processing time of documents considerably. IDoc interfaces allows to transfer data in faster and safer way.

During order to cash cycle we come across multiple IDocs for data transfer. Few logical messages that can be used are mentioned below.

#ORDERS: We receive this as inbound IDoc which will have all the header and line item details required for order creation. Processing this IDoc is capable of order creation in SAP system. This way we get the order created without any manual intervention which reduces risk of human error at order creation level.

Same Logical message type IDoc when generated for purchase order, it can be used to send the purchase order to vendor. Using EDI IDoc for purchase orders over traditionally used email/ telephone medium can reduce the overall purchasing time for the business and helps to maintain accuracy of data.

#ORDRSP: This can be used as a order confirmation response to customer once sales order is confirmed.

Similar IDoc message when we received as inbound IDoc, it is a confirmation for our purchase order and is capable of updating delivery dates in purchase order.

#DESADV: This can be used to notification ship to party about the shipment of goods after PGI is done.

Similar IDoc when received inbound to our system it acts as a shipping notification for our purchase order. This indicates that PGI has been done for our goods and vendor side and goods are on its way to our delivery address.

#INVOIC: This IDoc can be used to send invoice to customer. With proper setting at customer’s system, it can also trigger automatic posting of invoice.

Similar IDoc inbound to our system acts as vendor invoice to us for purchase order.